Project Administrator

CIRCA is looking for an experienced, highly motivated and dedicated Project Administrator to join our small Sydney team, in a part-time (three days per week) position. CIRCA is a market leader in social research and evaluation with culturally and linguistically diverse and Aboriginal and Torres Strait Islander communities. www.circaresearch.com.au

Applicants of Aboriginal or Torres Strait Islander descent, or a language background other than English, are encouraged to apply.

The Project Administrator will support the CIRCA research team to deliver numerous research and evaluation projects concurrently. The Project Administrator position entails:

Working in a client-focused team, committed to best practice when working with Aboriginal and Torres Strait Islander and culturally and linguistically diverse (CALD) communities
Assisting CIRCA’s Manager and Research Consultants; performing varied administration and office functions
Keeping CIRCA’s project management system up to date
Fieldwork management – liaising with and providing administrative support to field researchers, including our team of bilingual and Aboriginal and Torres Strait Islander consultants
Keeping project financial information up to date, managing payments and invoices
Identifying and setting up admin systems for a small team of consultants
Contributing to the administrative requirements of tenders, proposals and ethics applications
Professional formatting of PowerPoint, Excel, and Word documents and reports.

Selection Criteria

To be successful for the role, you will need to demonstrate the following:

Previous experience in a similar, administrative role
Excellent interpersonal and communication skills - demonstrated ability to communicate confidently and respectfully, particularly on the phone with CALD and Aboriginal and Torres Strait Islander consultants and stakeholders
Effective time management and ability to coordinate multiple projects concurrently
Demonstrated capacity to work autonomously and show initiative, with a hands-on and collaborative approach to meeting deadlines
Strong competency in all Microsoft Office applications particularly Excel, Word, PowerPoint
Ability to work with all levels of management and staff
Precise attention to detail, strong process orientation
Desirable:

Data visualisation skills
Cross-cultural skills
Direct experience in a research and evaluation consultancy environment
Experience with WordPress

At CIRCA we provide our employees with excellent working conditions, a modern, respectful, collaborative culture, on-going support, and a family-friendly environment accommodating a range of personal circumstances.

To apply, please send a cover letter, your responses to the selection criteria, and your CV to:

Jessica Willis 16 Eveleigh St, Redfern NSW 2016, jess@culper.com.au

Applications close at 11.59pm on Wednesday, 14 April 2021

Enquiries: Lena Etuk, CIRCA Manager, Research & Evaluation lena@circaresearch.com.au +61 2 8585 1330